Vague versus precise: how to describe a product for a document review

Why wording matters

A document review starts with identifying the product. A broad name such as “panel,” “part” or “holder” does not show exactly which item is being reviewed. A useful description connects the name to the product’s model, article, manufacturer, purpose and other identifying details.

Do not infer a product’s document requirements from its name alone. Whether mandatory certification or declaration applies is determined after identification under EAEU technical regulations and Government Decree No. 2425. The examples below show how to make descriptions more specific; they do not establish whether any example product needs a certificate, declaration or refusal letter.

Marketplaces also compare information in a document with the product card. Ozon checks brand, model, article, EAEU HS code, product name, manufacturer and country. Wildberries requires the HS and OKPD2 codes to match the certificate or declaration. Nobody can guarantee that a marketplace will approve a document.

Building material: from name to fields

Before: “Building panel.” This name does not identify what the panel is made of, how it is constructed or what it is intended to do.

After: Replace the broad label with the product’s specific name and record the details that distinguish this panel from other building materials. Do not fill gaps by guessing: obtain the information from the product and its identifying records.

• Name: specific product name, rather than “building panel.”
• Model: the model designation, if one is assigned.
• Article: the product article or item number.
• Brand: the brand, or state that there is none if that is accurate.
• Manufacturer: the manufacturer’s name.
• Country: the country of manufacture.
• Purpose: the intended use of the panel.
• Composition or material: the actual composition or material.
• Construction: how the panel is constructed.
• EAEU HS code: the code used to identify the product.
• Labelling photos: clear photos showing the product’s labelling.

Keep the description and identifiers consistent between the product card and the document being reviewed. For more detail on a related timber product, see the refusal letter for sawn timber guide.

Car part: from name to fields

Before: “Car part.” This could refer to many different items. The phrase alone does not identify the component, its intended use or how it is made.

After: Name the particular component and supply details that let a reviewer distinguish it from other parts. Use the manufacturer’s product information for the material and construction, rather than relying on a generic category name.

• Name: the specific component name, not just “car part.”
• Model: the model or product designation.
• Article: the article or item number.
• Brand: the brand shown for the product.
• Manufacturer: the manufacturer’s name.
• Country: the country of manufacture.
• Purpose: the component’s intended purpose.
• Composition or material: the material or composition.
• Construction: the component’s construction.
• EAEU HS code: the code used to identify the component.
• Labelling photos: photos that show its labelling.

These fields describe the product; they do not settle its document status. Identify the item first, then assess the applicable EAEU technical regulations and Government Decree No. 2425. A related guide is available on the refusal letter for car parts.

Household accessory: from name to fields

Before: “Household accessory.” The phrase gives no clear description of what the item is or what it is used for.

After: Replace it with the accessory’s specific name and complete the same identifying fields used for the other examples. This makes the product description more informative without assuming anything about its document requirements.

• Name: the specific accessory name.
• Model: its model designation.
• Article: its article or item number.
• Brand: the product’s brand.
• Manufacturer: the manufacturer’s name.
• Country: the country of manufacture.
• Purpose: the intended household use.
• Composition or material: the material or composition.
• Construction: how the accessory is constructed.
• EAEU HS code: the code used to identify it.
• Labelling photos: photos showing its labelling.

What to do next

Gather the product details before preparing or submitting a document for review. Check that the name, model, article, brand, manufacturer, country and EAEU HS code describe the same item in both the card and the document. Include labelling photos where available, and make sure the material, construction and purpose are specific rather than generic.

Then identify the product and determine its document requirements under the applicable EAEU technical regulations and Government Decree No. 2425. Do not treat a refusal letter as proof that a product is safe: it explains why mandatory certification or declaration does not apply to the identified product. Marketplace review is separate, and approval cannot be guaranteed.